Board Update | January 2020 Meeting

 
 
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Members of Woolamai Beach SLSC,

Please find listed below some updates from the Board of Woolamai Beach SLSC following our meeting on 10th January 2020. Please remember that is it not possible to provide all notes and information due to the sensitive nature of some discussions. This document provides a snapshot.

It is noted that Rochelle Olarenshaw attended the meeting as guests. Terry Aslanidis attended in place of the Director of Member Development to provide an update on Training and Assessment.

It is noted that a Board meeting did not occur during December of 2019. The meeting and its agenda items were held over until January 2020 at Phillip Island RSL.

 

 Board Reports presented by Board Members:

President (Rob Murphy):

  •  The President thanked Rochelle for all of her work as on-ground management for Pick My Project. A fantastic effort.

  • The President thanked the Board for their successful work and completion of PMP

  • A final decision was discussed amongst Board Members, led by the President, on the installation of grill plates above the new 600mm oven installed in the Club Kitchen. It was agreed that the club would go ahead with these. As a result, the kitchen now features a 900mm and 600mm electric oven. 900mm and 600mm gas cooktop, with 600mm of Grill Plate

Vice President (Stafford Smith):

  • Upwey Bronze Camp was completed under trying weather and surf conditions. The worst that has ever been had. But the students managed it fantastically.

  • All ready to go for Club Champs on the 11th of January. Fiona Blackmore, Jeremy Goodger, Troy Ross, and Stafford Smith ready to go.


Director of Finance and Administration/Secretary (Mark Bain):

  • Admin and Finance team working hard during peak season

  • The club is in a strong financial position compared to several years ago, we are doing well and have benefited from many grants received and the Board’s management and use of finances.

  • The Director discussed the Decision Paper, that is listed below regarding the ‘Development Fund’ amendment to the Club Consitution

Director of Life Saving Services/Club Captain (Max Eldridge):

  • Patrols are running well, we have been ensuring that we keep up with patrol logs online to ensure we get Administration Grants

  • Looking at getting new Boards- see Decision Paper

  • We have had to order new First Aid Stock, to ensure that we stay up to code with what we need and have some spares:

    Brendan Smart has advised of a grant that we can use to go towards this

  • Special Events are coming up

  • Call-out is going well

  • Looking at assistance for Mallacoota SLSC- working with Will Slator and Ellie Ryan, Paul Eldridge helping as well. Looking at hopefully fundraising to replace Caravan.

  • PIMRS patrols running well, we have not missed a single day

Director of Facilities/Assets (Darrell Clark):

  • The Director discussed the ongoing works being completed as a result of Pick My Project

  • The problem of guttering at the clubhouse was discussed above the bunk rooms and outside the gear room

  • It was agreed that trades would be approached regarding the removal of the gutter and extension of the roof panels

Director of Communications (Riley Fyffe):

  • As a result of work commitments, as a Lifeguard, the Director was unable to attend the meeting

Director of Member Development (Brendan Smart):

Training that has occurred to date includes:

  • Adult Bronze (7), Frank Dando’s Bronze Camp, Upwey Bronze Camp (24), Club Bronze (36), SRC Course (54)

  • Emergency First Aid (44) Dark Green nippers)

  • Resuscitation award in Feb/Mar

  • IRB Camp at Easter

Training officer Certificate Course under review by Life Saving Victoria- watch this space.


Development Camp next week at Waratah (15-20 WBSLSC members are attending! This is fantastic news for us!)

Director of Nippers (Charles Tuchtan):

  • A full Nipper report will be provided at the February meeting.

  • A successful Nippers program conducted with approximately 425 participants. Two concurrent programs operated, one at Cleland Bite for the under 6 to under 12 age groups, the other at Smiths beach for the under 13 age group (44 participants).

  • 387 Nippers are currently active on surf guard with the remaining to be managed by Nippers Admin over the coming weeks.  LSV’s Nippers Admin App is being used to process proficiency and awards.

  • WBSLSC have 26 age managers qualified (22 new-age manager awards and 3 re-licensed) on surfguard with one age manager presenter. We are 100% compliant.

  • Financial are yet to be consolidated. An estimated outcome against the Nippers Budget was presented to the board. This was not finalized and completely consolidated.

  • The recent Local Newspaper article about the fantastic program was shown and highlighted to the Board.

 

Director of Competition (Jeremy Goodger):

  • Carnival 1 and 2 complete

  • Nippers complete

  • 52 kids did their S Badge proficiency swim

  • Friendly carnival with Inverloch / Venus Bay / Cape Patterson canceled due to weather. Woolamai has 22 kids attending

  • Next carnival is on 18th January

  • Club Champs all ready for 11th January

  • Proposal for payment of competition fees via Teamstuff, MB can you please provide the bank details.

  • Proposal for current U13 members to attend the U13 Development camp.

  • Need IRB crews for the 2 carnivals in February (Jan Juc 15th Feb and Point Leo 23rd Feb).

  • The Director asked for any members interested in senior competition to contact him.

  • Follow up with Comp Team parents about IRB training, as we will need this more this upcoming season.

 

Director of Leadership Development (Hannah Tzimokas):

  • Patrol Captain's workshop went very well.

  • Board Development Camp (to improve lifesaver skills on boards) under consideration

  • Guards on Christmas Day was successful with two rescues with one, in particular, more serious in nature. Looking to repeat Guard patrol next Christmas and potentially extend the season

Decision Papers presented to the Board:

  • A decision paper was presented to the Board on Roof Repairs, costing at least $11,000

  • A Decision was held over to wait for the inclusion of removal of gutter over Bunk Rooms, rest of roof repairs was well received, but wanted to include all work inside the same job and quotation

  • A decision paper was presented to the Board on the purchase of four new Rescue Boards, costing just shy of $5,500. Two soft rescue boards and two fiberglass boards. It was agreed that these would be purchased.

  • It was also agreed that the club would apply for a Grant, to allow the purchase of four more Boards. The outcome of this Grant application will be known in mid-2020

  • A decision paper was presented to the Board on the replacement of the Air Conditioner in the Training Room, as well as the installation of Split Systems in the Main Bar area. It was agreed that we would go ahead with this installation, at $7,000 of approval. Wall-mounted remotes will be installed rather than portable remotes. A timer system of automatic shut off is being investigated to ensure that Air Conditioners are not accidentally left on

Urgent/General business presented to the Board:

  • Nil

Next Meeting:

  • The first week of February 2020

 
Woolamai Beach SLSC